BOOKING TERMS and CONDITIONS
YOUR RESERVATION – To protect our property owners, we ask that you carefully read the following Terms and Conditions of your Holiday Letting.
PAYMENT TERMS – For all bookings a 30% non-refundable deposit of the tariff, plus the cleaning and booking fee is required upfront to secure the booking. The outstanding balance of the accommodation is due 30 days prior to arrival.
Please note that when paying by credit card, a non-refundable card convenience fee applies of 1.76% (some cards, e.g. premium/ international: 2.85%).
LAST MINUTE BOOKINGS – If you are booking and paying online for the same day of travel, your arrival must be within business hours. Key collection is not available after 5.00pm on a weekday or 2.00pm on a Saturday, if booked on the same day. All last-minute bookings will require a bond to be paid to Gold Coast Holiday Homes prior to key collection.
REGISTRATION FORM AND KEY COLLECTION – Keys will not be available to collect unless the booking has been paid in full, and the Guest Registration form along with a photocopy of your driver’s licence and credit card (front and back) has been received prior to arrival. This information is securely held until your departure date and then professionally shredded.
If you paid for your accommodation using a credit card, the details must match those provided on this form. Keys cannot be collected unless this information has been provided prior to arrival.
The guest collecting the keys, is the person whose details are to be on the form. They will also need to show photo ID and the credit card provided on the form on check in.
If credit card details cannot be supplied a bond is payable prior to arrival. The bond balance will be returned (subject to the property being checked for damages, breakages, cleanliness etc.) by cheque or EFT into your nominated bank account within 7 days of your departure date of the property. A higher bond is required on a selection of our holiday rental portfolio. Please note a transaction fee is payable when using credit cards.
FUTURE RESERVATIONS – Future reservations do not automatically repeat. If you wish to reserve the property for another reservation you MUST make the reservation on check-in or within 5 days of your arrival. Usual reservation arrangements will apply.
MINORS – No guest under the age of 21 will be permitted to occupy holiday properties unless accompanied by an adult. A bond of $2000.00 may be required for group bookings.
Schoolies bookings cannot be accepted as we do not have the policies, procedures and or resources to accommodate these bookings.
BREACHES/UNFAVOURABLE REVIEWS – By accepting this booking you hereby agree that if you or any occupant covered by this booking, including any guests, breach our Terms and Conditions your name, phone number and email address along with details of the breach/breaches may be disclosed to the property landlord and/or other agents. In addition, Gold Coast Holiday Homes reserves the right to cancel a booking where information obtained suggests that the booking is not in the best interests of Gold Coast Holiday Homes and/or the property owner.
CANCELLATIONS – All cancelled bookings will incur full loss of deposit paid. The full tariff will be forfeited for all bookings if cancelled 30 days or less prior to check in date. Please note that the booking fee and credit card fees are unable to be refunded. If you elect to vacate the property prior to your check out date, there will be no refund of any unused portion of your tariff. If Gold Coast Holiday Homes should need to cancel your booking due to a property being sold or removed from our management pool by the owner in accordance with their management agreement, a full refund is applicable. Alternative and comparable accommodation will be offered depending on availability. In these circumstances, Gold Coast Holiday Homes will endeavour to provide as much notice as possible to our guest/s.
CHANGING DATES -If you request a change to your booking dates that shortens your stay, more than 60 days prior to your arrival, there will be no penalty. If you request a change to your booking dates that shortens your stay within 60 days of arrival, it will be to the discretion of Gold Coast Holiday Homes in consultation with the owner/s of the property if the changes are accepted taking into account the likelihood of obtaining another booking it its place. The owner’s decision is final and the owner has the right to retain any deposit paid if the guest wishes to move or cancel the booking, and as such the above cancellation clause will prevail.
KEYS – Should a guest require additional keys/ remotes after hours, a $100 service fee will be charged. If no spare key is available guests may be liable for any costs involved in gaining entry to the premises. Guests must not break in or attempt to break into premises when locked out. If keys/remotes are lost or stolen a minimum fee of $100 will be charged to the guest directly.
LOCK OUT – During office hours please contact the office. If it is after hours contact the provided emergency mobile number. We do not guarantee that a staff member will be able to assist you after hours and a call out fee will apply. Alternatively, it will be your responsibility and expense to call a locksmith.
MAIL – We request that any mail be re-directed to our office. Our address is Gold Coast Holiday Homes, Locked Bag 2 – 76 Griffith Street, Coolangatta, QLD 4225. Please do not forward any personal mail to the address of the property you are renting.
CHECK-IN & CHECK OUT TIMES – Your holiday property is available from 1.30pm (Qld time) on your day of arrival with vacate time 9:30am (Qld time) on the date of your departure. If keys are not returned to our office by this time, a full day’s tariff may apply.
PROPERTY OCCUPANCY – Each holiday property is equipped for a specific number of holidaymakers. Extra guests over and above the number set for a property will incur charges. No mattresses, tents or caravans, or more cars than the property accommodates are allowed. If this is not followed you may be asked to leave and no monies will be refunded to the guests. It is against Health Department regulations for more persons to occupy a property than there are beds to accommodate them. An excellent idea is to discuss your needs with our staff when making your booking. Our staff will be able to suggest better/alternatives options for you.
LONG STAY BOOKINGS – Any guests booking for longer than four (4) weeks, may be required to complete a short stay application form. This information will be used to verify your personal details including employment and previous residency. All long stay booking will incur a bond to be paid upfront.
LINEN – Holiday properties are equipped with blankets/doonas and pillows and protectors, however please remember to bring your own personal linen including sheets, pillow cases, towels and tea towels. We also suggest extra towels for your beach and picnic days. Other items you should bring with you are soaps, dishwashing liquid, toilet paper etc. LINEN HIRE is available from a local company who will deliver the linen to your property and collect on departure. Please ask our staff for more information.
CLEANING & WASTE DISPOSAL – Our housekeeper has prepared your property to a high standard. We ask in turn that you show consideration by being neat and tidy and leaving the property in a reasonable state of cleanliness. Please dispose of garbage correctly by wrapping garbage prior to placing in bins provided. Please wash, dry/ empty dishwasher and return to appropriate drawers or cupboards. Failure to do so will incur an additional cleaning charge.
Any reports of unsatisfactory cleanliness of premises must be reported to our office within 2 hours of arrival. The report must be in writing emailed to [email protected] with photographs attached. These reports will be further investigated by management.
Please place garbage bins kerbside on a Tuesday night in Palm Beach and on Wednesday nights in Currumbin, Tugun, Kirra and Coolangatta. Please ensure the handle of the bin is facing the property. Boxes of rubbish left by the garbage bin will not be picked up and we ask that you dispose of excess garbage at the Council tip. You will be charged for rubbish removal if you do not dispose of your excess garbage or if you forget to put the bins out for collection.
We also ask that fish is not cleaned on the premises and that any seafood is wrapped securely and disposed of appropriately. If scheduled bin collection is days away – particularly in summer months, please consider disposing seafood (eg. prawn shells) off premises or freeze until bin day.
A minimum $150 BBQ cleaning fee will be charged for unclean BBQs.
Please note that the regular cleaning fee will be doubled for bookings of more than 4 weeks.
SMOKING – Government regulations do not allow for smoking in any of the common areas of buildings eg. stairwells, lifts, garage, pool or garden areas. Smoking is NOT permitted inside your property. You may smoke on balconies (where permitted) with the doors to the property closed. All cigarette butts must be disposed of properly. A $150 cleaning/deodorising charge will apply if you smoke inside the property. Please note that some properties are strictly NO SMOKING PROPERTIES – This will be noted on your Welcome Letter.
USE OF THE PROPERTY – The property is to be used strictly as a residential dwelling for residential purposes by the guest(s) and the number of occupants nominated on the Guest Registration Form. The property is not to be used for any other purpose or by any greater number of occupants. The use of the Property for a function, a party or other like gathering is STRICTLY PROHIBITED. If you use the property for a function, a party or other like gathering or other than as a residential dwelling for residential purposes:-
- Your reservation of the property will be terminated
- The Guest(s) and other occupants of the Property will be removed from it
- Security bond will be forfeited
INAPPROPRIATE BEHAVIOUR (The No Excessive Noise Policy) – Many of our properties are in residential areas or if in a complex have permanent residents residing. Excess noise, inappropriate language or behaviour that is threatening or unacceptable will not be tolerated. Guests who are behaving inappropriately will be asked to leave the property and no monies will be refunded to the guest.
In addition, we ask that children in your group refrain from playing in hallways or driveways or running around pool areas which could be dangerous for them and disturbing other residents or holiday makers.
PERSONAL BELONGINGS – We cannot accept responsibility for personal property such as cameras etc. that are left unattended in your holiday accommodation. When visiting beaches and picnic areas, we suggest that you lock your vehicle and make sure that valuables are out of sight. By showing care in these simple steps you will make sure possible stressful situations do not arise.
There is a $25 administration fee, for Gold Coast Holiday Homes to collect items that have been left behind at properties. It is also the guest’s responsibility to organise postage or a courier to receive their belongings back at their own cost. Gold Coast Holiday Homes will attempt to contact the guest after departure to advise of any left items. All items that have been found will be kept for a period of one (1) month, after which time they will be donated to a charitable institution.
ANIMALS – With the exception of our ‘pet friendly’ properties dogs or other animals are not allowed in or about the premises. Please remove and dispose of all animal faeces. Any cleaning or pest treatment costs incurred as a result of an animal being brought or kept in the property will be charged to the credit card(s) provided.
For pet friendly properties, dogs and other animals are not allowed inside the living areas of the property, on couches or beds. If there is extra cleaning or deodorising required due to an animal being inside the living or sleeping areas of the property, extra charges will apply.
REPAIRS & MAINTENANCE – Gold Coast Holiday Homes reserves the right for their representative/s or tradespeople to enter the property at any reasonable time to carry out inspections, repairs or maintenance work or for any other purpose as deemed necessary. Gold Coast Holiday Homes will attempt to give reasonable notice of entry, however there may be occasions where this is not possible.
BUILDING SMOKE ALARMS – Please be advised that if you are responsible for setting off the smoke alarm/s within a building complex either in corridors, lobby’s, foyers or common areas and the fire brigade has responded to this emergency alarm, you will incur a charge for this call out. The QFES charges for attendance at unwanted alarms to encourage building owners or occupiers to be continually proactive in managing fire alarm systems. They are empowered to do so under the Fire and Emergency Services Act 1990 Part 11 Charges for services.
WIFI – Some properties are advertised with WIFI provided. Please Note: Due to circumstances outside our control, we cannot always guarantee that the Wi Fi will be working. We will endeavour to resolve any issues as quickly as possible, however there may be occasions where an issue cannot be rectified during your stay.
HOLIDAY RENTALS FOR SALE – When a booking is made, the deposit is accepted for the owner at that time. If the property is for sale and the ownership changes before your holiday, we cannot guarantee that the property will remain available. However, if the property does come on the market for sale, you will be notified as soon as possible, allowing time to organise alternative accommodation.
If your rental property is listed for sale while you are in residence, no inspection will be made without prior notice and will be carried out only if absolutely necessary and always in the company of an employee of Gold Coast Holiday Homes / DJ Stringer Property Services.
RENTAL RATES – In the case of refurbishment or owners instructions, rental rates may be subject to increase without notice. Should this occur you will be notified immediately and given the opportunity to pay the difference in tariff or receive a full refund of your deposit. We will also offer you alternate accommodation if possible.
DAMAGES & BREAKAGES – All damages, breakages or losses to the property, furniture and furnishing are to be reported to the agent and paid for by the guest immediately. Should you discover a fault or breakage when you arrive please advise us within 2 hours or we will consider this the responsibility of the current guest and charge accordingly.
Funds will be deducted from the security deposit if we need to make a claim which may include, but is not limited to, the following: insurance excess, excess cleaning fees, repair of damage or replacement for breakages, excess garbage removal, late checkout, telephone calls (if applicable). When the total amount claimed for damages exceeds $150.00, an agent fee of $50.00 applies.
SITUATIONS THEY MAY AFFECT YOUR RESERVATION – At times situations arise of which we have no control which may affect your reservation. We will not be responsible if the property is not available due to inclement weather conditions or other acts of god, war or threat of war, civil disturbances, strikes or airport closure or any technical issues with transport. In addition, Gold Coast Holiday Homes will not be responsible for any organised Events being cancelled such as Cooly Rocks On, Aussie Surf Lifesaving Titles, Quiksilver Pro etc.
If required, Gold Coast Holiday Homes reserves the right to move visitors to alternate accommodation of a similar standard at their discretion or the direct instruction of the property owners. If this is the case, we will notify you as soon as possible and make every reasonable effort to make sure you are satisfied with your new address.
When booking your accommodation, our staff has taken great care to describe your holiday accommodation to you as accurately as possible. However Gold Coast Holiday Homes cannot accept responsibility for incorrect rates, descriptions, errors or omissions. There are also occasions where body corporates will remove common use facilities without notification.
PRIVACY STATEMENT – We use personal information collected from you prior to your holiday booking with Gold Coast Holiday Homes for bond payment purposes. We may also use the information to contact you via telephone or email with respect to this property and others, which we believe may be of interest to you. By providing this information, you agree to this unless you advise us differently. By providing this information, we will be able to provide an effective service to you. Other than in the circumstances allowed under the Privacy Act 1988, we do not disclose information of this kind to other parties. If you would like to access the personal information we hold, you can do so by contacting Gold Coast Holiday Homes on (07) 5599 2700